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Unlike the income statement, the balance sheet does not report activities over a period of time. The balance sheet is essentially a picture a company’s recourses, debts, and ownership on a given day. This is why the balance sheet is sometimes considered less reliable or less telling of a company’s current financial performance than a profit and loss statement. Annual income statements look at performance over the course of 12 months, where as, the statement of financial position only focuses on the financial position of one day.
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When valuing your assets, it’s best to err on the side of caution. This means that if equipment depreciates, you should list what it could currently be sold for. A general rule of thumb when ascertaining assets is to choose either what you paid for it, or its current fair market value. You should choose fair market value for any equipment or working capital that may be a few years old, because it will not be worth as much as you paid for it. On the other hand, if you are counting real property as an asset, you will want to choose what it is currently assessed at, rather than what you paid for it. Real property values can grow over time. If you pay tax on your real property, then you will want to use what it is being assessed as.
If you’re running a business and looking for potential investors, or you’re an individual readying to approach lenders, you will be asked for a copy of financial statements. For businesses, the finances to be reviewed are the balance sheet, income statement, statement of retained earnings, and statement of cash flows. An individual will have similar information that can be used on a balance sheet, but it is primarily used to give an overview of investments and assets.